Assistant / Secretary – Full-Time (m/f/d)

We are looking for new team members (m/f/d) to support us in the areas of administration and office management. You will help with general administrative tasks, day-to-day operations, and optimizing internal processes.

Your responsibilities

• Performing classic administrative and organizational tasks such as processing orders, creating personnel files, issuing invoices, monitoring payments, tracking inventory, recording receipts, and more

• Taking on secretarial and assistant duties

• Writing letters, emails, notes, and meeting minutes

• Handling direct and phone-based communication with clients regarding organizational matters

• Supporting our event management team with travel and seminar coordination

At Firm Learning, we work every day to achieve excellent results for top companies and professionals in consulting, finance & management through our corporate training and career coaching. Our clients include well-known companies such as Allianz, Siemens, and Klöckner, as well as professionals from top firms like McKinsey, Rothschild & Co., and Hitachi. Every team member at Firm Learning has the opportunity to deliver excellent results in a structured and organized work environment, grow continuously, and take on increasing responsibility in a stable professional setting. Modern equipment, a representative office in a central Munich location, an international team, fully automatic coffee machines and complimentary beverages for all employees, as well as a highly competitive salary, are standard with us.

As an established yet growing company in the Consulting, Finance & Management space, we work together as a team to achieve sustainable success for both our clients and ourselves. If you are ready to take on responsibility, grow personally and professionally, and become part of a stable and ambitious environment, we look forward to your application. You can expect a challenging role with clear development prospects – in a team that values structure, collaboration, and professionalism.

For more information about our company and your career at Firm Learning, visit www.firmlearning-academy.com.

Salary: €3,500 per month (gross)
Development and promotion opportunities available in the coming years.

The onboarding period usually takes 2–4 months.

We offer:

• Secure employment: Our goal is long-term collaboration. When you join us, it’s with the clear perspective of a permanent position. Currently, our retention rate after initial employment is over 95%.

• Attractive compensation & growth opportunities: In addition to a competitive base salary, our continuous growth creates ongoing opportunities for career development and specialization.

• Clear structures & processes: We work with clearly defined workflows and responsibilities – ensuring clarity, efficiency, and reliability in daily operations so you can fully focus on your tasks.

• Professional training & onboarding: Our structured onboarding program equips you with all the technical and methodological foundations you need to succeed – practical, easy to follow, and delivered at eye level.

• Fair leadership culture: We foster an open and respectful leadership approach. Decisions are transparent, communication happens on equal footing – and strong performance is recognized and supported.

• Personal responsibility from day one: You’ll actively shape your work from the start – with meaningful tasks, clear goals, and the trust to make your own decisions. We’re looking for people who take initiative and want to make a difference.

Job Requirements

• Completed commercial training or a university degree in business administration (BWL)

• Ability to follow established processes

• Quick comprehension and a high level of discipline

• Strong communication skills and a sharp eye for detail and precision

• Ability to perform well under pressure

• Clear and error-free written communication skills in German

• Prior knowledge in topics such as consulting, finance, or management is an advantage but not required